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W2 online Form: What You Should Know
Information Returns. (See also How Do I File a Form W-2 for an Employer?” ) The IRS publishes a Guide for Employers to Use to Prepare Statements for Social Security. Employers who file the Forms W-2 can take advantage of this Guide to make changes to forms and/or use this Guide as a starting point to make sure you file the form on time when Social Security receives each form, and has an accurate data for each employee. This is the guide for Form W-2 and W-3 that employers should use for filing Forms W-2 & W-3. You should check your Forms W-2 against the guide to make sure your Forms W-2 and W-3 are complete and will work for you and your employees. Online filing of Forms W-2 is now available to all employers in the United States who file electronically using a computer-based, electronic, system. This is good news for your business' employees, especially if the Form W-2 provides the employee's name, Social Security number, and date of birth. Filing a W-2 online is an effective way to streamline your business' operations by providing more information to your employees on how and when they will receive their wages, and also provide better business and compliance procedures. Filing a Form W-2 online is convenient — not only does it save time and resources, but, it is not required when the employer does not already record the information. For example, in a situation where an employer makes changes to its W-2 without notifying employees, the W-2 should be filed electronically because filing with paper is required. However, if no changes have been made and the W-2 was filed electronically, it can provide more information to the employee regarding when and how the employer's wages will be received. Although filing Forms W-2 electronically does not replace filing in person, filing online at a convenient time can increase productivity. Filing Form W-2 online is free of charge — except an annual 5 filing fee. However, some W-2 providers charge fees for filing the form in person and for electronic file and processing. You should contact the provider for more detailed information. The Filing and Processing Fee Information is on page 2 of the Wages and Tax Information.
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